Frequently Asked Questions


  • When can I submit my thesis/dissertation?
  • Where do I submit my thesis/dissertation?
  • Do I need to submit electronically or in paper?
  • How do I submit electronically?
  • Do I need to give the Library a paper copy?
  • Is there any paperwork that needs to be submitted with my document?
  • How long will it take to check my thesis/dissertation?
  • After I submit my thesis/dissertation, what happens?
  • What should I do when I get a list of corrections?
  • What fees will I pay?
  • What is the optional copyright fee? Should I pay it?
  • When is the optional copyright fee charged?
  • What are the deadlines for submitting my thesis/dissertation to the library?
  • I'm having trouble formatting my thesis/dissertation. Where can I find help?
  • Can the Library recommend someone to type or format for me?
  • Can I get personal copies bound for myself or my committee?


    Q: When can I submit my thesis/dissertation?
     
    A: You may submit as soon as you have made all content corrections and obtained all signatures on your approval page. You must have all signatures to meet the first submission deadline. Deadlines are posted at http://library.msstate.edu/thesis/index.asp.
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    Q: Where do I submit my thesis/dissertation?
     
    A: Submit your completed document electronically (as a single PDF file) to the Office of Thesis and Dissertation Format Review using the ETD submission software. Log-in to the ETD server at http://sun.library.msstate.edu/ETD-db/ETD-submit/login.
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    Q: Do I need to submit electronically or in paper?
     
    A: As of the Fall 2007 semester, all theses and dissertations must be submitted electronically. If you would like a bound paper copy for yourself, your committee, or your department, the library's binding unit will be glad to assist you in ordering your bound copies from the binding company the library uses, National Library Bindery Company of Georgia. The student will be responsible for the full cost of binding and will make direct payment to the binding company. Please call 662-325-7674 or visit the library's binding unit located in Technical Services for more information about personal copies of theses or dissertations.
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    Q: How do I submit electronically?
     
    A: On the T/D website (http://library.msstate.edu/thesis/index.asp), look under "Submit Electronically" and choose the "Login to ETD Server" link and create an account for your ETD (be sure to remember your username/password combination because it cannot be retrieved by Library staff). Convert your document to a single PDF file and post it to your ETD account by following the instructions.
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    Q: Do I need to give the Library a paper copy?
     
    A: No; however, some students choose to give the library a bound copy as a gift. If a gift copy is given to the library, it will be cataloged and placed in Special Collections.
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    Q: Is there any paperwork that needs to be submitted with my document?
     
    A: You must submit the following forms to the Library's Office of Thesis and Dissertation Format Review:
    • Author Contact Form (required)
    • ETD Rights and Permission Form with signatures (required)
      Distance students may send approval/signature page and forms by friends, U.S. Priority Mail, UPS, FedEx, or any other delivery services. The mailing address is Theses and Dissertations, Mitchell Memorial Library, P.O. Box 5408, Mississippi State University, Mississippi State, MS 39762. Forms may be faxed to 662-325-2895. Email questions to etd@library.msstate.edu or call James Nail at 662-325-2170 or Damen Peterson at 662-325-8756.

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    Q: How long will it take to check my thesis/dissertation?
     
    A: Submissions are checked in the order received. Early in the semester, the check is usually complete within 48 hours. After the deadline for first submission, the check may require several days.
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    Q: After I submit my thesis/dissertation, what happens?
     
    A: The Library checks your thesis/dissertation, prepares a list of corrections needed, and emails you the list of corrections. Once you make the corrections the process is repeated until all corrections are made and your document is approved for final submission. Once final submission approval is granted, you will receive a list of instructions and a link to our publisher website to upload your approved document. Once uploaded, fees will be assessed to your University account.
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    Q: What should I do when I get a list of corrections?
     
    A: Make all listed corrections and re-submit your corrected thesis/dissertation as soon as possible. Many students re-submit three or four times before all errors are corrected, so don't wait until the final deadline to submit corrections.
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    Q: What fees will I pay?
     
    A: Fee Schedule
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    Q: What is the optional copyright fee? Should I pay it?
     
    A: The optional $55 copyright fee pays for ProQuest to file an application of claim of your copyright with the United States Copyright Office. You do not have to register your copyright, but you cannot sue for copyright infringement in the United States unless you have registered. For more information about copyright, see the U.S. Copyright Office's Frequently Asked Questions About Copyright or http://www.copyright.gov/.
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    Q: When is the optional copyright fee charged?
     
    A: After the final submission, instructions will be provided for posting to the UMI/ProQuest website. All fees will be charged after this posting.
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    Q: What are the deadlines for submitting my thesis/dissertation to the library?
     
    A: The deadlines are set by the Office of Graduate Studies. Each semester deadlines are posted at http://library.msstate.edu/thesis/index.asp and on the OGS calendar at http://www.grad.msstate.edu/academic_calendar/. To meet the first submission deadline, you must submit a completed approval page with all signatures and upload a PDF of your work to the ETD server. To meet the final submission deadline, you must make all corrections and pay all fees.
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    Q: I'm having trouble formatting my thesis/dissertation. Where can I find help?
     
    A: The Instructional Media Center, on the second floor of the library, offers individual help with formatting.

    Check the Office of Thesis and Dissertation Format Review webpage for Microsoft Word formatting hints.

    Workshops are offered in the Fall and Spring semesters; check the Library's calendar of events or the T/D website for the current semester's workshop schedule.

    If time permits, the Office of Thesis and Dissertation Format Review staff may help with limited formatting but cannot format entire documents for students.
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    Q: Can the Library recommend someone to type or format for me?
     
    A: No. The Library does not maintain a list of people who type or format for students.
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    Q: Can I get personal copies bound for myself or my committee?
     
    A: If you would like a paper copy for yourself or your department, the library's binding unit will be glad to assist you in ordering your bound copies from National Library Bindery Company of Georgia, the binding company the library uses. The student will be responsible for the full cost of binding and will make direct payment to the binding company. Please call 662-325-7674 or visit the library's binding unit located in Technical Services for more information about personal copies of theses or dissertations.

    Other options:
    • Many commercial copy shops offer binding services for soft cover copies.

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